Job Title: Payroll/Accounting Specialist
Reports to: Senior Accounting Manager
Supervisory Responsibilities: None
Position Objective / Summary: The Payroll/ Accounting Specialist position is a hybrid payroll/accounting role that collaborates with all accounting departments and provides back up for accounts receivable and accounts payable. This person is expected to process weekly payroll.
Essential Duties & Responsibilities:
Payroll
- Prepare, process and reconcile payroll
- Experience working with ADP and managers to produce accurate and timely payroll
- Streamline processes to avoid duplication of efforts
- Maintain headcount and employee census records
- Assist employees with payroll related questions
A/R & A/P
- Assists with billing and generating customer invoices
- Process remittance information from checks, credit cards, and wire transfers presented to the company for payment by customers
- Input, update, and retrieve data relative to customer history, payments, credit status, and general information
- Receive, research, and resolve a variety of internal and external customer inquiries concerning account status
- Perform internal audits of customer accounts. Follow up with past due accounts and prepare weekly reports for review by the Director of Finance
- Process accounts payable
- Create and maintain vendor files
- Interface with vendors, staff, and management to resolve discrepancies, answer questions, and provide guidance
- Assist with various administrative tasks as needed including answering incoming calls
- Perform related duties as needed by supervision
- Make recommendations for process improvement
- Participate in team projects to assist in the improvement of accounting systems and processes
- Work with different aspects of accounting systems to gain understanding and feedback.
- Monthly account reconciliations
Minimum Qualifications (Knowledge, Skills, and Abilities)
- AS degree in accounting or equivalent experience preferred
- Excellent organizational, communication and customer service skills
- Ability to maintain the highest confidentiality of sensitive personal employee information
- Experience in working in a manufacturing environment
- Experience using MS Office and Great Plains preferred
- Intermediate skill level with Microsoft Excel and other analytical tools
- Ability to problem solve and to work independently
- Ability to follow written procedures and interpret and adjust for variations in procedures
Working Conditions: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Sit or stand as needed
Walking primarily on a level surface for periods throughout the day
Reaching above shoulder height, below the waist, or lifting as required to file documents or store materials throughout the work day
Exposure to the manufacturing area where personal protective equipment may be required
Ambient room temperatures, lighting and traditional office equipment as found in a typical office environment