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Sample Coordinator


Job Title: Sample Coordinator

Reports to: Planning Manager

Supervisory Responsibilities: None

Position Objective / Summary: The Sample Coordinator performs all tasks involved in the storage, retrieval, and maintenance of the retained samples.

Essential Duties & Responsibilities:

  • Phase 1
    • Retrieves historical retain samples / print sheets as indicated by Job Tracker task process
    • Delivers sample folders to Planning team
    • Delivers new work orders to Graphics from Planning
    • Delivers completed work orders from Shipping to Planning
    • Files down closed work orders
    • Interface with Customer Service, Planning, Graphics, and Manufacturing with any questions regarding sample retains
  • Phase 2
    • Prints Work Orders as indicated by Job Tracker task process
    • Pulls correct sample retain, pairs with work order, and delivers to Graphics
    • Maintains sample retain area to optimize efficient retrieval of samples
    • Performs related duties as needed by supervision
    • Makes recommendations for process improvement

Knowledge, Skills, Abilities: the requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Proficient at the use of computers and utilizing multiple software programs simultaneously
  • Knowledge of arithmetic, algebra, geometry and their applications
  • Time management: the ability to organize and manage multiple tasks
  • Excellent interpersonal and communication skills- both written and verbal
  • Professional appearance and presentation required
  • Exceptional organization skills and keen attention to detail



Education Requirements:

  • Minimum of Associate’s degree or experience equivalent in a related field is required. A Bachelor’s degree is preferred


Working Conditions: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Sit or stand as needed
  • Walking primarily on a level surface for periods throughout the day
  • Reaching above shoulder height, below the waist, or lifting as required to file documents or store materials throughout the work day
  • Exposure to the manufacturing area where personal protective equipment may be required
  • Ambient room temperatures, lighting and traditional office equipment as found in a typical office environment


This job description is a summary of the job duties and requirements that represent the general nature and level of work being performed. It is not intended to be complete in detail. Individuals classified in this job are expected to perform all the essential duties identified herein, and occasionally may be required to perform duties that are not included within this document.


Employee Signature ______________________________________   Date: ________________


Manager Signature _______________________________________   Date: ________________




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